Executive Office Assistant
Welcome to our World
Our Vision at Millennium & Copthorne Middle East and Africa is to be the preferred hotel company for our guests, colleagues, and owners while achieving exceptional growth.
We have an Ambition to operate 100 preferred hotels by year 2020.
Millennium & Copthorne Hotel Chain's newest Five Star Hotel in Dubai, is located a few minutes away from Downtown Dubai, Burj Khalifa, Dubai Mall and Dubai Fountain.
The hotel boasts a total of 251 Rooms and Suites spread over 13 floors with magnificent views of the Dubai Water Canal. All rooms feature large bathrooms with walk-in shower and separate bathtub.
This landmark will have 5 outlets, 9 state of the art meeting rooms with direct daylight access, a ballroom and a range of business facilities. Recreation facilities to include an outdoor temperature controlled swimming pool, a Spa and a fully equipped Health Club.
This prime location is ideal for both business and leisure travelers. It offers easy access to several major Dubai landmarks, touristic destinations, and shopping malls. It also has direct access to the Marassi Business Bay Promenade Walk that offers a range of retail outlets, a marina and several other attractions.
Key Job Responsibilities
â¢ Responsible for managing the General Manager's diary in coordination with him.
â¢ Implements a daily follow up system for the GM. Assists and handles follow-up matters where possible.
â¢ Reviews all incoming mail and prioritises it before forwarding to the General Manager.
â¢ Acts on routine standardised correspondence and informs the General Manager accordingly.
â¢ Composes letters on behalf of the General Manager.
â¢ Ensures all outgoing correspondence is typed, proof-read and distributed or sent to the highest possible standard & ensures all correspondence is filed in a methodical systematic basis.
â¢ Attends meetings, records and distributes the minutes and follows up on action items.
â¢ Co-ordinates and follows up with internal departments on behalf of the General Manager.
â¢ Coordinates communication and briefings between the Department head, assistants, and fellow Department Heads.
â¢ Handles all telephone calls and appointments for the General Manager, screening and prioritising calls as necessary.<br><br> Qualification / Job Requirements
â¢ Minimum of 2 years experiences in a similar role with preferable previous experiences in a five star hotel
â¢ Good command of English plus excellent presentation & communication skills
â¢ Must have a college / university degree graduate